Guides
What to keep, how long to keep it, and how to get it out of your inbox and into your accountant's hands. Plain answers, with sources.
Freelancers · 5 min read
How to track business receipts as a freelancer without a tax-season scramble. A weekly, monthly and quarterly routine, how receipts map to Schedule C, and what to hand your accountant.
Tax records · 4 min read
Yes. Scans, phone photos and emailed receipts all count, if they're legible, complete and retrievable. What the IRS expects, what a usable receipt shows, and how to scan so you can shred the paper.
Compare · 7 min read
Expensify is built for expense reports, approvals and teams. If you're one person tracking receipts for taxes, here's what actually matters, how Expensify's free and paid plans fit, and when What Receipt? is simpler.
Compare · 4 min read
Which receipt apps still have a free plan in 2026, what each one includes, and the catches: scan limits, data deleted after a year, manual entry only, or features locked behind paid plans.
Tax records · 5 min read
Three years covers most people, but some receipts need six, seven, or "until you sell it." The IRS rules in plain English, with a simple rule you can actually follow.
Utilities · 8 min read
Where Verizon, AT&T, T-Mobile and Xfinity keep your past bills, how far back you can download PDFs, why the paperless billing email isn't the bill, and how to handle the business share of a personal phone or internet plan.
Retail · 5 min read
Where Costco keeps your warehouse and Costco.com receipts, why your membership has to be linked, what's missing (gas before late 2024, food court, optical, travel), and how Business Center invoices work.
Retail · 8 min read
Where Home Depot and Lowe's keep your in-store and online receipts, why card and phone-number linking matters, how Pro Xtra and MyLowe's Pro Rewards track purchases by job, and how to get a year's worth for taxes.
Retail · 6 min read
Where Target keeps receipts and invoices for Target.com orders and in-store purchases, how to make store purchases show up in your account, how far back they go, and how to round up a year.
Retail · 6 min read
Where Walmart keeps receipts for online orders and in-store purchases, how to look up a lost store receipt with your card, how to get a year's worth back, and what Walmart Business adds.
Software · 6 min read
Where AWS keeps your monthly invoices, who gets the invoice emails, how to download a whole year at once, and where to find tax invoices in the Billing and Cost Management console.
Software · 5 min read
Where Canva keeps your invoices, how to download a year of them, how team billing works for Canva Business and Canva Teams, and how to add your business name and tax ID.
Software · 6 min read
For Shopify merchants. Where Shopify keeps your bills in the admin, how to export a single bill as a PDF or a whole year as CSV, where app charges show up (and when they don't), and why payment processing fees aren't on the bill.
Software · 5 min read
Where Zoom keeps your invoice history in the web portal, who gets the invoice emails, how to download a year of invoices, and how to fix the name and address on them.
Gmail · 5 min read
Copy-paste Gmail searches that surface receipts and invoices for any date range, how to label them so they stop getting lost, and how to get them out of Gmail and into a spreadsheet.
Software · 7 min read
Where to download Adobe invoices for Creative Cloud, Acrobat and other plans, why Adobe doesn't email monthly invoices, how Creative Cloud for teams invoices work in the Admin Console, and how to identify an Adobe charge.
Travel · 6 min read
Where Airbnb keeps guest receipts, how to get one for a past trip, why a single stay can have several receipts, where VAT invoices live, and how Airbnb for Work handles business trips.
Online orders · 6 min read
Where Amazon keeps the invoice for each order, why one order turns into several card charges, how to get your whole order history now that Order History Reports are gone, and what Amazon Business adds.
Software · 7 min read
Where Apple sends receipts for apps, iCloud+ and subscriptions, how to find a past purchase on the web, iPhone, Mac or PC, why one charge can cover several purchases, and how to get invoices for apple.com orders.
Retail · 5 min read
Where Best Buy keeps receipts for online orders, how a My Best Buy account lets the store look up an in-store receipt, what Best Buy can't retrieve, and how Best Buy Business accounts get invoices.
Food delivery · 6 min read
Where DoorDash and Grubhub keep your order receipts, how to download a past one, how to round up a year of food orders, and how business profiles and company accounts handle receipts.
Travel · 6 min read
Where Expedia and Booking.com keep your receipts, why "pay now" and "pay at the property" change who gives you the receipt, and how to get a VAT invoice for a Booking.com stay.
Advertising · 7 min read
Where Google Ads keeps statements, invoices and payment receipts, how to download Meta (Facebook and Instagram) ad receipts from Billing & payments, and how to get a full year of both.
Software · 7 min read
Where to download Google Workspace invoices and payment receipts in the Admin console, how to find Google Play and Google One orders, what Google charges look like on your statement, and how to pull a full year.
Groceries · 5 min read
Where Instacart keeps your order receipts, how to read the adjustments and refunds on them, how to round up a year of orders, and how Instacart Business exports receipts in bulk.
Software · 6 min read
Where to print Microsoft 365 Personal and Family invoices from your Microsoft account order history, how to download Microsoft 365 business invoices in the admin center, and how to pull a full year for your taxes.
Payments · 5 min read
Where to find a PayPal payment's details, how to download a year of activity as CSV or PDF, how monthly statements work, and why a PayPal record usually isn't the merchant's itemized receipt.
Retail · 6 min read
Where Staples and Office Depot keep receipts for online orders and in-store purchases, how rewards accounts let you pull up a lost store receipt, what to do without one, and how business accounts get invoices.
Meals · 5 min read
Where Starbucks keeps your purchase receipts, why a card reload isn't an expense receipt, how to get a receipt for a mobile order, and what counts as a business meal.
Rideshare · 6 min read
Where Uber and Lyft keep your ride receipts, how to resend or download them, how to get a batch for a tax year, and how to stop business rides getting lost among personal ones.
Travel · 7 min read
Why the itemized hotel folio is the receipt to keep, how to get one from Marriott Bonvoy, Hilton Honors, Hyatt and IHG after you've checked out, and what to ask the front desk.
Travel · 8 min read
Where Delta, United, American and Southwest keep receipts for tickets, bag fees and seat upgrades, how far back each one goes, and how to round up a year of flights for taxes or an expense report.
Marketplaces · 6 min read
Where eBay and Etsy keep your purchase history and receipts, how to find guest orders, how to pull a full year, and why a proper tax invoice from a seller isn't guaranteed.
Auto · 7 min read
What to do when the pump doesn't print a receipt, where the Shell, Exxon Mobil Rewards+ and Chevron/Texaco apps keep past fuel receipts, how Costco and Sam's Club show gas purchases, and when you need fuel receipts at all.
Accounting exports · 5 min read
The three ways to get receipts into QuickBooks Online (upload, email forwarding, or a CSV through bank upload), when to use each, and how to avoid the duplicate transactions that CSV imports love to create.
Accounting exports · 6 min read
Every way to get receipts into Xero (the Documents inbox, emailed bills, Hubdoc, the bills CSV import and precoded bank statements), with the columns each needs and the mistakes that double-count expenses.
Travel · 7 min read
Where Hertz, Enterprise, National, Alamo, Avis and Budget keep receipts for past rentals, what you need to look one up, how long each keeps them online, and why tolls arrive separately.
Accounting exports · 5 min read
Turn a pile of receipts into Zoho Books expenses with one CSV import. The columns Zoho expects, how to map them, and the account-name mismatches that make imports fail.
Organizing · 5 min read
A receipt system you'll actually keep up: one inbox for everything, a folder structure and file-naming pattern that sorts itself, and a monthly check that catches what's missing.
Compare · 6 min read
How What Receipt? and Foreceipt compare on price, receipt limits, email import, tax categories and accounting sync, including where Foreceipt is the better pick.
Compare · 6 min read
How What Receipt? and Shoeboxed compare on price, scan limits, Gmail import, mail-in paper scanning and accounting exports, including where Shoeboxed is the better pick.
Compare · 5 min read
How What Receipt? and Smart Receipts compare on price, free plans, automatic reading, email import, reports and bank feeds, including where Smart Receipts is the better pick.
Compare · 5 min read
How What Receipt? and SparkReceipt compare on price, receipt limits, email import, accounting exports and privacy, including where SparkReceipt is the better pick.
Compare · 5 min read
How What Receipt? and Wellybox compare on price, monthly billing, receipt limits, email import and exports, including where Wellybox is the better pick.
Snap a receipt or connect Gmail. What Receipt? reads it, files it by vendor, category and project, and exports it for your accountant.
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